Policies & Legal Disclosures

1. Ownership of Protected Intellectual Property

This software application ('AI Class Observer'), including without limitation its original source code, machine-learning orchestration pipelines, frontend interface designs, graphic elements, typography systems, educational content, lesson-planning alignment rubrics, audio analysis workflows, observation methodologies, evaluation matrices, report generation templates, documentation, API specifications, and associated digital assets, is the exclusive proprietary intellectual property of Zoef Tech, a micro, small and medium enterprise (MSME and Udyam registered entity in the Republic of India), and its principal creator, Tauseef Khan.

All creative and technological components are vigorously protected under the Indian Copyright Act, 1957 (as amended), The Patents Act, 1970 (where applicable), The Trade Marks Act, 1999, The Information Technology Act, 2000, and corresponding international intellectual property treaties, including the Berne Convention for the Protection of Literary and Artistic Works and the Trade-Related Aspects of Intellectual Property Rights (TRIPS) Agreement.

2. Statutory Notice and Reservation of Rights

The following statutory notice governs all access, deployment, and utilization of this application:

All rights not expressly granted in writing by Zoef Tech are categorically and unequivocally reserved.

3. Prohibitions on Unauthorised Reproduction & Exploitation

Except where expressly permitted by applicable Indian law as non-infringing fair dealing, or through an explicit written license signed by an authorized representative of Zoef Tech, any user, institution, or third party is strictly prohibited from engaging in any of the following acts:

• Copying, duplicating, reproducing, mirroring, framing, republishing, downloading, transmitting, broadcasting, or distributing the software, code, UI/UX designs, or documentation in whole or in part through any medium.
• Reverse engineering, decompiling, disassembling, deciphering, or attempting to reconstruct or discover the source code, algorithmic weights, prompt engineering strategies, or underlying data models.
• Modifying, translating, adapting, altering, or creating derivative works based upon the software, pedagogical rubrics, observation scoring formulas, or evaluation structures.
• Sublicensing, leasing, renting, loaning, selling, reselling, or commercially exploiting the software, its features, or generated analytical outputs as a standalone commercial product, service bureau, or white-labeled solution.
• Scraping, crawling, data-mining, or harvesting system data, automated prompts, or report structures through automated or programmatic interfaces without prior authorization.
• Removing, obscuring, or altering any copyright notices, trademark notices, MSME registration statements, or proprietary markings appearing on or within the application and generated PDF reports.

4. User-Generated Observation Reports & PDF Ownership

Teachers and educational institutions retain full ownership of their underlying raw factual session information, lesson subject matter, and classroom discussions. Zoef Tech grants users a non-exclusive license to store, print, and distribute the final generated PDF reports for personal self-reflection, mentor coaching, and internal institutional review.

However, the layout, visual design, pedagogical grading rubrics, visual indicators, scoring formulas, and cryptographic verification structures embedded within the PDF reports remain the copyrighted property of Zoef Tech.

5. Infringement Notification and DMCA / Copyright Officer

Zoef Tech respects the intellectual property rights of all creators and expects all users and organizations to do the same. If you believe that any material on this platform infringes your copyright, or if you wish to request written permission for licensing, academic research, or institutional partnership, please submit a written notice to our designated Intellectual Property Officer:

Attn: Intellectual Property & Copyright Officer, Zoef Tech Email: legal@zoeftech.com / contact@zoeftech.com Jurisdiction: Varanasi, Uttar Pradesh, Republic of India

1. Acceptance of Terms

Welcome to AI Class Observer, a classroom observation and pedagogic self-reflection platform designed and operated by Zoef Tech ('we', 'us', 'our'), an MSME and Udyam registered enterprise in the Republic of India. By visiting, browsing, registering for, accessing, or using any feature of AI Class Observer, you ('User', 'you') agree to be bound by these Terms of Use, our Privacy Policy, Acceptable Use Policy, and Software Licensing Terms.

If you are using this platform on behalf of an educational institution, school, university, or educational board, you represent and warrant that you possess the full legal authority to bind that entity to these Terms.

2. Description of Service

AI Class Observer is an innovative edtech application designed to assist educators in conducting structured, objective classroom observations. The system provides local in-browser audio capture with crash resilience (IndexedDB), transient speech-to-text transcription (via Groq Whisper Large v3 Turbo), automated talk-time ratio analysis (Teacher Talk Time vs. Student Talk Time), pedagogical rubric evaluation, and instant generation of tamper-evident PDF observation reports equipped with scannable verification QR codes and 24-character registry IDs.

3. User Eligibility & Institutional Responsibilities

The service is intended for teachers, academic coaches, school leaders, student-teachers, and educational researchers aged 18 years or older.

Users are solely responsible for ensuring that their use of classroom recording tools complies with all local, state, and national education laws, institutional policies, and consent requirements regarding audio recording within classrooms.

4. Prohibited Conduct and Strict Restrictions

As a condition of using AI Class Observer, you expressly agree not to:

• Attempt to reverse engineer, decompile, disassemble, or discover the underlying source code, algorithms, scoring criteria, or prompt systems.
• Reproduce, redistribute, mirror, frame, resell, or commercially exploit any portion of the service without written permission from Zoef Tech.
• Bypass, tamper with, or circumvent any security controls, rate limiting, token authentication, cryptographic signatures, or report verification mechanisms.
• Upload non-classroom audio, malicious code, virus payloads, or unauthorized media designed to degrade or disrupt service performance.
• Use the platform to make automated, high-stakes disciplinary or termination decisions regarding educators without human oversight, holistic peer review, and pedagogic context.

5. Educational Disclaimer & Nature of AI Feedback

AI Class Observer provides analytical feedback, metrics (such as talk-time distribution), and rubric assessments generated through artificial intelligence models. These outputs are consultative, formative reflection aids designed to empower professional teacher growth.

They do NOT constitute conclusive legal, employment, or definitive performance determinations. Teaching is a deeply human craft; automated reports must be interpreted in conjunction with teacher professional judgment, curricular context, and student learning needs.

6. Limitation of Liability

To the maximum extent permitted by applicable Indian law, Zoef Tech, its founders, directors, employees, and affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of data, institutional goodwill, or interruption of educational services, arising out of your access to or inability to use the platform.

7. Governing Law and Dispute Resolution

These Terms of Use shall be governed by, interpreted, and construed in accordance with the substantive laws of the Republic of India.

Any dispute, controversy, or claim arising out of or relating to these Terms or the breach, termination, or invalidity thereof, shall be subject to the exclusive jurisdiction of the competent courts in Varanasi / Uttar Pradesh, India.

1. Data Protection Commitment & Controller Identification

Zoef Tech ('we', 'us', 'our'), an MSME and Udyam registered enterprise in India, is dedicated to the highest standards of privacy, confidentiality, and data minimization in education.

This Privacy Policy outlines precisely how AI Class Observer collects, processes, and protects your information, fully compliant with the Digital Personal Data Protection Act, 2023 (DPDPA, India) and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.

2. Technical Architecture & Actual Data Flows

Our software is engineered with a strict 'Privacy First' architecture. The following represents the actual technical data handling in our codebase:

• Audio Capture & Local IndexedDB Persistence: When you record a classroom session, raw audio chunks (1-second slices) are stored exclusively inside your browser's local IndexedDB database ('cor_audio_records'). This ensures crash-resilience in case your device runs out of battery or the tab refreshes. At this stage, NO data has left your device.
• Transient Secure Transmission: When you press 'Generate Report', your audio is transmitted over an encrypted TLS connection (HTTPS) to our backend processing endpoint (`POST /api/reports`).
• Ephemeral Speech-to-Text Transcription: The backend streams the audio to the Groq Whisper API (`whisper-large-v3-turbo`) for transcription. The audio stream is processed in transient memory.
• ZERO Permanent Cloud Audio Storage: We DO NOT store, archive, or retain your raw classroom audio on any server disk or cloud database. Once speech transcription is complete, the audio buffer is wiped from runtime memory immediately.
• Pedagogical Analysis: The textual transcript and user-provided session metadata are evaluated by high-speed inference LLMs (Groq / Gemini / OpenAI / DeepSeek) strictly to calculate teacher/student talk ratios, detect pedagogical commendations, and generate rubric evaluations.
• Tamper-Evident Registry Record (MongoDB): The generated report JSON (metadata, metrics, recommendations, and a unique 24-character hex ID) is saved in our secure registry database to allow instant online verification (`/verify/[id]`) and QR code validation. NO audio is ever saved in MongoDB.
• Local Report Ownership (localStorage): The final PDF report and local history are saved directly in your browser's `localStorage` ('cor_observation_history'). You have complete 1-click control to download, inspect, or delete records from your device.

3. Information We Collect

We collect only the bare minimum data required to deliver the observation report:

• Session Metadata: Teacher Name, Grade / Class, Subject, Lesson Topic, and Observation Date.
• Classroom Audio & Spoken Content: Processed transiently during session generation, never retained or used to train public machine learning models.
• Technical Diagnostics: Browser type, device screen category, and error codes necessary to maintain application reliability.

4. Student Privacy & Non-Biometric Processing

AI Class Observer is designed specifically for educator self-reflection. The system does NOT create voiceprints, voice biometric templates, facial recognition models, or student profiling profiles.

Classroom acoustics are analyzed strictly at an aggregated linguistic and acoustic level to distinguish teacher talk patterns from collective student participation percentages.

5. Cookies and Client-Side Storage

AI Class Observer does NOT use third-party advertising cookies, behavioral tracking pixels, or cross-site tracking scripts.

We use only essential client-side storage technologies (HTML5 LocalStorage, IndexedDB, and Service Worker caches) strictly necessary to enable offline Progressive Web App (PWA) functionality, report history viewing, and crash-resilient recording.

6. User Rights and Data Deletion

Under the Digital Personal Data Protection Act, 2023, you have the right to access, review, and delete your personal information. You can:

• Delete any saved session from your browser instantly using the 'Delete' button on individual report cards.
• Purge all local reports and IndexedDB audio cache immediately using the 'Clear All History' action in the Reports tab.
• Request removal of a specific 24-character Registry ID from our online verification database by emailing privacy@zoeftech.com with your report ID.

7. Grievance Redressal Officer

In compliance with the Information Technology Act, 2000 and DPDPA, 2023, the contact details of the Grievance Officer for privacy and data protection concerns are:

Grievance Officer: Zoef Tech Legal & Privacy Department Entity: Zoef Tech (MSME & Udyam Registered) Email: privacy@zoeftech.com / legal@zoeftech.com Jurisdiction: Varanasi, Uttar Pradesh, Republic of India

1. Purpose and Scope

This Acceptable Use Policy ('AUP') governs all users of AI Class Observer. The platform is dedicated exclusively to empowering teachers, school leaders, instructional coaches, and educational institutions with objective pedagogical insights.

Any use of the platform that deviates from ethical, constructive educational practice is strictly prohibited.

2. Institutional Consent & Ethical Recording

Before initiating any classroom audio recording using AI Class Observer, the user agrees and confirms that:

• They have reviewed and complied with all relevant institutional, departmental, school board, and local educational regulations regarding audio recording in learning spaces.
• They have obtained all requisite approvals or institutional consents required by their respective educational administration.
• Recordings are conducted in an open educational setting solely for teacher pedagogical growth and formative self-reflection.

3. Prohibited Activities

Users shall NOT use AI Class Observer to:

• Conduct covert, clandestine, or non-consensual surveillance of students, colleagues, or staff members.
• Capture, upload, or process content that is unlawful, defamatory, obscene, harassing, infringing, or harmful to minors.
• Attempt to decompile, reverse engineer, scrape, or extract our proprietary scoring rubrics, prompts, algorithms, or interface code.
• Probe, scan, or test the vulnerability of the system, network, or verification APIs without prior written permission.
• Forge or manipulate the 24-character hex report verification ID, generate counterfeit QR codes, or misrepresent unverified documents as authentic.
• Overload, flood, or launch denial-of-service (DoS) attacks against our transient audio processing infrastructure.

4. System Enforcement and Account Termination

Zoef Tech reserves the right to immediately suspend or permanently revoke access to any user or institution found violating this Acceptable Use Policy. We further reserve the right to invalidate any fraudulent verification registry records and pursue legal remedies available under the Indian Information Technology Act, 2000 and the Indian Penal Code / Bharatiya Nyaya Sanhita.

1. Proprietary Commercial Software

AI Class Observer is proprietary commercial software developed and owned exclusively by Zoef Tech (MSME and Udyam registered enterprise in India) and creator Tauseef Khan.

The software is licensed, not sold. Possession of, access to, or use of the application does NOT convey any ownership title, patent rights, copyright, trade secret, trademark, or any other proprietary right in the software or its underlying digital assets.

2. Scope of Limited License

Subject to your full compliance with our Terms of Use, Privacy Policy, and Acceptable Use Policy, Zoef Tech grants you a personal, revocable, non-exclusive, non-transferable, non-sublicensable, limited license to:

• Access and operate the AI Class Observer web application and Progressive Web App (PWA) on compatible personal or institutional devices.
• Record classroom teaching sessions and generate structured observation reports for your personal professional development, teacher training, or internal school review.
• Store, display, print, and distribute generated PDF observation reports for non-commercial educational purposes.

3. Explicit Software Restrictions

To the maximum extent permitted by applicable law, the following restrictions apply unconditionally:

• No Unauthorised Reproduction: You shall not copy, duplicate, replicate, clone, or mirror the software, its source code, component styling, or documentation.
• No Reverse Engineering: You shall not decompile, disassemble, reverse engineer, decode, or attempt to derive source code, algorithms, prompt sequences, talk-time ratio calculations, or evaluation rubric engines.
• No Redistribution or Resale: You shall not rent, lease, lend, sell, resell, sublicense, assign, distribute, publish, or make available the software to any third party on a software-as-a-service (SaaS), service bureau, time-sharing, or commercial basis.
• No Derivative Works: You shall not modify, adapt, translate, or create derivative works or improvements based on the software, its UI components, or pedagogical frameworks.
• No Circumvention: You shall not bypass, defeat, or tamper with any digital rights management, rate-limiting, authentication tokens, or report verification systems.
• No Commercial Exploitation: You shall not commercialize, bundle into paid courses, or package the software into any commercial coaching product without an executed commercial licensing agreement with Zoef Tech.

4. Institutional & Enterprise Licensing

Schools, educational trusts, school chains, universities, and government education departments wishing to deploy AI Class Observer across multiple institutions, integrate custom rubrics, or obtain campus-wide commercial licenses must enter into a formal institutional agreement.

For enterprise and institutional licensing inquiries, contact: Zoef Tech Institutional Licensing Email: contact@zoeftech.com / legal@zoeftech.com

5. Termination

This license is effective until terminated. Your rights under this license will terminate automatically without notice from Zoef Tech if you fail to comply with any of its terms. Upon termination, you must cease all use of the software and delete any cached application assets from your devices.